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Ongoing Business Support + Launch Execution for Women-Led Brands

One expert team bringing together strategy, marketing, operations, admin, copy, design, and tech to help you run your business and execute what’s next.

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Ongoing Business Support + Launch Execution for Women-Led Brands

One expert team bringing together strategy, marketing, operations, admin, copy, design, and tech to help you run your business and execute what’s next.

As CEO, you don't have time to be

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01

Managing every task, deadline, and team member just to keep your business moving.

You start the week ready to focus on your next big move, only to get pulled into follow-ups, unfinished tasks, and questions that all come back to you. Even when you delegate, you’re still the one keeping track of everything. Your business has support, but you haven’t gotten the breathing room you hired for.

02

Putting launches and big ideas on hold because there’s no room left to execute them.

That course you want to launch. The sales page that needs a refresh. The email sequence you know could be working harder. You have a vision for where your business can go, but the day-to-day keeps taking priority. You’re ready for your next chapter. You need the right people to help bring it to life.

03

Hiring separate specialists and still being responsible for making everything work together.

Copywriting. Graphic design. Social media. Systems. Every new need becomes another search, another onboarding, and another person to manage. Before you know it, you’re connecting all the dots, repeating your vision, and checking that everyone has what they need. Getting more help shouldn’t create another job for you.

But what if you could...

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01

Have one trusted team manage the recurring work behind your business, from client communication and content to everyday operations. With priorities moving and details handled, you can focus on leading your business and enjoy more room for life outside of it.

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02

Bring your launches and big ideas to life without finding and managing five different specialists. We bring the right people together and coordinate the moving pieces, so you can stay focused on your vision while we turn the plan into progress.

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03

Hire a full-access team of experts under one monthly investment, with a single team lead driving execution behind the scenes. (Does it get any better than that?)

"My blog currently has 25,000 reads per month! That's the highest it's ever been AND my email subscribers are over 1,000! 

I can't thank KMVA enough for all your help so far. There's no denying that my numbers have gone up since you started helping."

—Haleigh Hendrickson

KMVA Client

“Kaelyn has helped take sooooo many tasks off of my plate that as a founder, I just don't have time to do anymore! So grateful for her help. :)”

—Meredith Cancilla

KMVA Client

“Kaelyn Marie and her team have helped me quickly advance certain aspects of my business, such as social media marketing. They are professional and reliable and they respond to communications promptly.”

—Dr. Ginny Trierweiler

KMVA Client

Stop Rebuilding Your Support Every Time You Grow

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Most businesses grow by hiring one role at a time: A VA here. A graphic designer there. And don’t forget the copywriter – mid-launch.

But we’ve built something different. Better. A model that grows with your business.

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​Because while you’re putting in the hours to build, expand, and turn this dream into something sustainable, your support shouldn’t have to start over every single time you grow.

We’re a collective of women who believe growing businesses deserve more than fragmented support.

Our ecosystem brings together copywriting, social media management, tech & systems, administration, and design into a single, full-access team of experts.

You work with one dedicated team lead, but behind the scenes, our whole team moves in sync. No more rebuilding from scratch. No more piecing support together. Just a team that grows with you.

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A First-Class Virtual Assistant Agency…With A Personal Touch.

Why Growing Brands Choose KMVA

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Excellence

Your business deserves thoughtful work from people who care about the details. Our specialists collaborate behind the scenes, review their work, and take ownership of their assignments. From everyday support to your next launch, we deliver work that reflects your brand and the priorities we’ve established together.

Feedback

Your preferences matter, and we welcome honest feedback. We listen closely, ask questions, and use your input to better understand your business. When something needs adjusting, we work through it with you. We want you to feel comfortable speaking up and confident that your feedback is being heard.

Communication

You deserve to know what’s happening without chasing every update. Your account manager coordinates our team and keeps you informed about progress, questions, and next steps. We flag roadblocks and decisions that need your attention, keeping communication clear and consistent so you can stay connected without overseeing every detail.

Initiative

We look beyond the next checkbox to understand what you’re working toward. Our team follows through on agreed priorities, thinks ahead, and brings recommendations forward when we see room for improvement. We take ownership of moving the work ahead while checking in on decisions that need your direction.

Fun

We take your business seriously and bring warmth, personality, and enthusiasm to the work. We celebrate your wins, get excited about your ideas, and make room for a little laughter along the way. Your support should feel personal and encouraging, with a team you enjoy having in your corner.

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Two Ways to Put Our Team in Your Corner

Whether you need consistent support behind the scenes or a team to bring your next big idea to life, we’ll build a scope around your priorities.

Ongoing Business Support

Reliable monthly support for established founders who need help across marketing, operations, admin, tech, content, and client experience. Your account manager coordinates the right specialists, keeps priorities moving, and helps you plan ahead with a team that gets to know your business.
 
Explore Monthly Support

Launches + Custom Projects

Dedicated support for your next launch or business build, from courses and memberships to websites, funnels, sales campaigns, and systems. We create a customized project scope that brings together the strategy, project management, and implementation your idea needs.
Discuss Your Project

“I am so pleased with the services provided by Kaelyn and her team at KMVA. Before finding KMVA, I was stressed to the max, trying to manage all of the things as a virtual business owner. After I signed with KMVA, I felt an immediate sense of relief, knowing that the tasks I had outsourced were in good hands and I could focus on moving the needle forward in my business. It has paid for itself over and over again, and Kaelyn and her team have proved that they can be trusted to provide high-quality work. I no longer worry about the little things in my business that were bogging me down. I would highly recommend any business owner to use KMVA for virtual assistant needs!”

—Noel Arens, Content Creator

KMVA Client

KMVA has provided a ton of relief to my plate already and I'm not sure how I managed without her this far. She has kept me on task, thinks ahead without being told, is a go-getter, listens to direction and takes adjustments and pivots well. My biggest regret is not hiring them earlier!

—Brit Richards

KMVA Client

Our Services

Supporting, Automating, And Scaling Female Creative Brands. 

    • Calendar Management

    • Email Management

    • Travel Coordination

    • Event Management

    • Course Creation

    • Product Ideation

    • Community & Membership Services

    • Data Entry

    • Industry Research

    • Customer Service

    • Project Coordination

    • File + Systems Organization

    • Personal + Executive Assistant Support

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    • Writing & Uploading Blogs

    • Proofreading & Editing

    • Website Editing & Design

    • SEO Research & Optimization

    • Website Maintenance

    • Analytics & Performance Tracking

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    • Account Setup & Optimization

    • Monthly Strategy

    • Board Management

    • Pin Design + Creation

    • Uploading & Scheduling

    • SEO Optimization 

    • Tracking Analytics & Performance

    • Account Management

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    • Content Strategy & Planning

    • Content Creation

    • Reels & Short-Form Video Support

    • Hashtag & SEO Optimization

    • Posting, Scheduling & Publishing

    • Community Engagement & DM Management

    • Analytics Tracking & Performance Reporting

    • Caption Copywriting

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    • Monthly Newsletters

    • Sales Emails & Launches

    • Sales Landing Pages

    • Product Descriptions

    • Website Copy

    • Blogs

    • Website Builds

    • Tech Troubleshooting

    • Automations

    • CRM Set up/Fixes

    • Shopify Product Management/Set Up

    • Domains/Hosting Set Up

    • Email Systems

    • Managing Tech Stacks

    • Sales Funnels & Lead Magnets

    • Setting Up Backend Systems to Streamline Operations

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    • Smart Automation Systems

    • AI Customer Support & Messaging

    • AI Marketing & Content Systems

    • Repurposing Systemd

    • Customized GPTs & Chatbots

    • Automated Reporting & Insights

    • Sales Assistants

    • Workflow Assistants

    • Task Automation

    • Process Automation

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    • Calendar Management

    • Email Management

    • Travel Coordination

    • Event Management

    • Data Entry

    • Industry Research

    • Customer Service

    • Project Coordination

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    • Brand & Affiliate Pitches

    • Affiliate Management

    • Community & Membership Services

    • Course Creation

    • Product Ideation

    • Business Feedback & Advice

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    • Writing & Uploading Blogs

    • Proofreading & Editing

    • Website Editing & Design

    • SEO Research & Optimization

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    • Content Creation For Instagram

    • Scheduling Content

    • Content Writing & Strategy

    • Creating Trending Reels

    • Audience Engagement

    • Podcast Show Notes

    • Publishing & Scheduling Podcast Episodes

    • Creating Audiograms/Graphics For Social Media

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  • Ask us about our custom packages.

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Hire our team

Our Services

Supporting, Automating, And Scaling Female Creative Brands. 

    • Calendar Management

    • Email Management

    • Travel Coordination

    • Event Management

    • Course Creation

    • Product Ideation

    • Community & Membership Services

    • Data Entry

    • Industry Research

    • Customer Service

    • Project Coordination

    • File + Systems Organization

    • Personal + Executive Assistant Support

    DB5A1981.jpg
    • Writing & Uploading Blogs

    • Proofreading & Editing

    • Website Editing & Design

    • SEO Research & Optimization

    • Website Maintenance

    • Analytics & Performance Tracking

    DB5A2464.jpg
    • Account Setup & Optimization

    • Monthly Strategy

    • Board Management

    • Pin Design + Creation

    • Uploading & Scheduling

    • SEO Optimization 

    • Tracking Analytics & Performance

    • Account Management

    DB5A2063.jpg
    • Content Strategy & Planning

    • Content Creation

    • Reels & Short-Form Video Support

    • Hashtag & SEO Optimization

    • Posting, Scheduling & Publishing

    • Community Engagement & DM Management

    • Analytics Tracking & Performance Reporting

    • Caption Copywriting

    IMG_9449.JPG
    • Monthly Newsletters

    • Sales Emails & Launches

    • Sales Landing Pages

    • Product Descriptions

    • Website Copy

    • Blogs

    DB5A2750.jpg
    • Website Builds

    • Tech Troubleshooting

    • Automations

    • CRM Set up/Fixes

    • Shopify Product Management/Set Up

    • Domains/Hosting Set Up

    • Email Systems

    • Managing Tech Stacks

    • Sales Funnels & Lead Magnets

    • Setting Up Backend Systems to Streamline Operations

    DB5A2799.jpg
    • Smart Automation Systems

    • AI Customer Support & Messaging

    • AI Marketing & Content Systems

    • Repurposing Systemd

    • Customized GPTs & Chatbots

    • Automated Reporting & Insights

    • Sales Assistants

    • Workflow Assistants

    • Task Automation

    • Process Automation

    IMG_5076.jpg

Hire our team

Our Services

Supporting, Automating, And Scaling Female Creative Brands. 

    • Calendar Management

    • Email Management

    • Travel Coordination

    • Event Management

    • Data Entry

    • Industry Research

    • Customer Service

    • Project Coordination

    DB5A1981.jpg
    • Brand & Affiliate Pitches

    • Affiliate Management

    • Community & Membership Services

    • Course Creation

    • Product Ideation

    • Business Feedback & Advice

    DB5A2589.jpg
    • Writing & Uploading Blogs

    • Proofreading & Editing

    • Website Editing & Design

    • SEO Research & Optimization

    DB5A2464.jpg
    • Content Creation For Instagram

    • Scheduling Content

    • Content Writing & Strategy

    • Creating Trending Reels

    • Audience Engagement

    • Podcast Show Notes

    • Publishing & Scheduling Podcast Episodes

    • Creating Audiograms/Graphics For Social Media

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  • Ask us about our custom packages.

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Our Services

Supporting, Automating, And Scaling Female Creative Brands. 

The KMVA Process

We live for proven systems. Here’s ours:

01

Seamless Onboarding

You’ll get access to your dedicated Google Drive folder and client Slack channel, so sharing resources and staying connected feels easy from the start. On your kickoff call, you’ll meet your account manager and get aligned on your goals, priorities, and how we’ll work together. We’ll gather the details and access we need so our team is ready to get moving.

02

Your Team + Action Plan

With your priorities clear, we’ll match the right specialists to your scope and map out your deliverables, responsibilities, and timelines. Your account manager turns our kickoff conversation into an organized action plan and coordinates the team behind the scenes. You’ll know what we’re tackling first and what we need from you along the way.

03

Open Communication

Your client Slack channel is your space to ask questions, share ideas, and give feedback throughout the week. Your account manager is your main point of contact, bringing together team updates, questions, and next steps. We keep you informed about progress and flag decisions or roadblocks that need your attention.

04

Consistent Execution

Our specialists carry out the work while your account manager oversees priorities, deadlines, and handoffs. From recurring support to bigger projects, we take ownership of our assignments and coordinate the details across the team. You stay involved in key decisions and approvals while we keep the agreed work moving forward.

05

Monthly Planning + Feedback

Your monthly check-in is dedicated time to step back with your account manager, review progress, and plan ahead. Bring your feedback, upcoming goals, or a good old-fashioned brain dump! Together, we’ll refine priorities, identify ways to improve, and discuss any scope changes needed to keep your support aligned with your business.

06

Long-Term Partnership

We’re here to build a lasting relationship with you and the business you’re growing. As we learn your voice, systems, and preferences, our collaboration becomes more familiar and connected. When your needs evolve, we’ll help you explore the right level of support for your next chapter, with a team that already knows your business in your corner.

It's as easy as 1,2,3

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01

Inquiry & discovery call

Fill out our quick inquiry form below, and someone from our team will contact you within one business day to schedule your discovery call! 

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02

Customized proposal

After chatting and realizing we’re a perfect fit, we’ll send you a proposal tailored to your business needs and goals. (PS. We have custom packages, too!).

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03

Onboard & begin!

You’ll be set up in Asana and Slack with our team, and we’ll schedule our first kick-off call to create an action plan and meet your chosen-just-for-you KMVA Virtual Assistant. 

“KMVA is easy to work with, organized, transparent, punctual, and flexible!! They've taken all the stress off me when it comes to pitching to brands and follow ups! They've also helped me with Instagram engagement, content creation, and more, so I can focus on the things I actually enjoy doing in my business. I am so grateful to them!” 

—Lana Sitler

KMVA Client

“Kaelyn Marie and her team have helped me quickly advance certain aspects of my business, such as social media marketing. They are professional and reliable and they respond to communications promptly.”

—Dr. Ginny Trierweiler

KMVA Client

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A LITTLE LOVE NOTE FROM OUR CEO & FOUNDER:

Hi! I’m Kaelyn - KMVA Agency’s CEO & and your ultimate partner in scaling with confidence.

I didn’t start this agency to play small. I built it because I know what it feels like to juggle it all and still want more - more freedom, more impact, more peace.

What started as a one-woman VA business has grown into a powerhouse agency that helps ambitious women CEOs keep their brands bold, their businesses running smooth, and their lives actually enjoyable.

I’m not your average agency founder — I’m a wife, a mom, a pickleball-loving CEO who thrives on helping women win. Nothing lights me up more than seeing our clients thrive: taking a vacation without panic-checking Slack, closing their next big deal, or finally feeling like a CEO instead of a one-woman show.

That’s what KMVA is here for. We don’t just support your business — we support you. You know how important it is to create a business that works for your life and not one that *is* your life.

Booking a call with our team is your next step to a freedom-filled life. 

(Aaand the best ROI your business can make this year.) Click below to get started!

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Ongoing support + launches for women-led brands. One expert team behind your growth.

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